Polkadot Digital agrees to produce the video at the request of the client for fees agrees upon in advance and delivery of the project by an agreed-upon deadline. Polkadot Digital agrees that we will be the sole author of the project, which will be original work and free of plagiarism. Polkadot Digital will cooperate with Client in editing and otherwise reviewing the video prior to completion and launch.
COMPENSATION: Client agrees to pay Polkadot Digital 50% of the total project cost before any services are provided, and the remaining 50% is to be paid before any workable files are delivered. If the parameters of the project change, or if it involves more time than estimated, Polkadot Digital will inform Client and they can renegotiate the project cost.
CANCELLATION: Both parties understand that Client or Polkadot Digital may terminate the service at any time if, for any reason, the relationship is deemed unsatisfactory by either party. Upon written or verbal cancellation, Client is responsible for payment for all expenses incurred and any work done towards the completion of the project based on the percentage of the project completed that is determined by Polkadot Digital. Should Client cancel the project following its completion, Client is responsible for full payment as per the agreed upon estimate plus all expenses incurred. In the event of cancellation, Polkadot Digital retains ownership of all copyrights and original work created.
RIGHTS TO INCLUDED MATERIAL: Client warrants that he or she has the legal rights to all video materials including live action, voices, photographs, audiotapes, or any other elements delivered to Polkadot Digital for inclusion in the production.
Client shall indemnify and hold Polkadot Digital harmless for any loss, damage, or liability for any infringement of any rights arising from the use or sale of videos that Client hires us to produce, edit, or duplicate.
RESPONSIBILITY FOR CLIENT-FURNISHED MATERIALS: Although Polkadot Digital takes utmost care with clients video files, photographs, videotapes, artwork, and other materials for inclusion in the video, Polkadot Digital responsibility for lost or damaged materials extends only to the cost of raw stock and processing. Provider shall not be liable for losses due to causes beyond our control.
EDITING: Original material will be edited at Polkadot Digital’s discretion. Certain Photos and printed Material may be cropped in order to fit for purpose. All Edited Master File(s), Video(s) of Clients production are stored with us for 1 months for the purpose of making additional copies.
LIMITATIONS OF LIABILITY: After client has viewed completed video and accepts deliverables based on conformance to this contract. Any requested stylistic changes, video or music editing changes insertions, or deletions, shall be considered “Additional Editing.” and currently editing costs are R400 per hour ex VAT.
ACCEPTANCE: By paying for the initial 50% deposit, Client agrees they have read, understood, and are considered legally bonded to these terms.
IMPORTANT: Please remember we need all material 1 to 2 weeks prior to the due date, and to have all of your video files, photos, slides, film and video in the proper order. Also, remember to make sure you’ve included all the materials you wish to appear in your Video Project, and that all titles we use are readable. As soon as we receive your material we begin the production. Any insertions, deletions, corrections or additions after the project is completed will result in additional editing time.